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The Owens Community College Intranet

Faculty Attendance Reporting – Report by July 2, 2019

Summer 2019 attendance verification has begun.  For all classes that have started, please report attendance for your students by July 2, 2019.

We will begin using the attendance information to disburse financial aid funds to students on July 3, 2019.  Information that is not reported by July 2 may delay financial aid for students.  The Attendance Reporting Form will continue to be available after July 2 to report updates and to provide information for courses which start later in the semester.

Thank you for your continued support as we work together to comply with federal regulations.

Faculty Attendance Reporting Brochure

Step-by-step reporting instructions can be found in the Faculty Attendance Reporting brochure.  The brochure also contains the definition of “attendance” established by federal regulations.  In addition, the brochure explains how students are informed of the attendance information that has been reported.  The brochure can be accessed online from the Ozone Faculty tab by clicking the Attendance Verification Reporting link.  Brochures are also available in any of the Academic School Offices on the Toledo Campus and the Executive Director’s Office on the Findlay Campus.

Frequently-asked questions

Why is a student not on my attendance roster? 

Some students will not be on the list because attendance information is not required for financial aid.  This includes College Credit Plus students, guest and transient students, and some students who register after the financial aid freeze date.

What can I do if I have to update information after July 2?

If a student begins attendance later, including students who add class late, you may have to make corrections.  For most courses, you can continue to make corrections online after July 2, 2019.

What does Oserve tell my students about attendance?

Oserve regularly receives requests from students regarding the attendance information that has been reported.  Oserve staff will NOT share information with a student regarding his/her attendance report until the reporting timeframe of June 25 through July 2 has passed.  After July 2, Oserve will share with the student that attendance has been reported as “Yes,” “No,” or “not reported.”

If the attendance information has not been reported, Oserve will advise the student that a reminder is sent to faculty and request that the student allow faculty time to respond.

If the attendance status was reported as “No” but the student states that he/she has attended, Oserve will suggest that the student contact his/her instructor to determine if he/she has met the attendance requirement for that class, and if so, to request that the faculty update attendance, allowing reasonable time for the faculty to do so.

Who do I contact for help?

For help with attendance reporting, please contact one of the following individuals in the Office of Financial Aid:

Andrea Morrow, Director (567) 661-7104

Jodie Smeltzer, Assistant Director of Compliance (567) 661-7345

For help with Ozone, please contact the ITS Help Desk at (567) 661-7120.

Posted on Monday, June 24th, 2019 at 3:37 pm